Never Lose A Patient To A Missed Follow-up.
Automate WhatsApp Recalls On Autopilot.
SmartDentist is clinic management software for dental clinics in India, starting in Patna. Record the treatment, and SmartDentist sets the patient's recall date from that treatment type and sends them WhatsApp reminders when they are due — no follow-up register to keep and no calling patients one by one. Patient records, tooth chart, prescriptions and billing are in the same app.
Crown
Scale
RCT
Hello Patient Name,
This is a reminder from Your Clinic Name. Your follow-up for Scaling / Cleaning is due.
Please reply to this message or call the clinic to book your visit.
Why Manual Follow-up Registers Miss Patients
Manual reminder diaries fail because staff get busy. SmartDentist sends the reminders automatically, based on the treatment recorded at the visit.
❌ The Old Manual Way
- Phone Calls Ignored: Patients don't answer unknown clinic phone calls while at work or driving.
- Paper Registers & Lost Records: Physical case cards get misplaced, torn, or ruined with tea stains.
- Empty Chair Hours: Inconsistent appointment booking creates dry clinic days with zero revenue.
✅ The SmartDentist Way
- Automatic Recall Dates: Every treatment type has its own recall interval, set by your clinic. The due date is set as soon as the visit is recorded.
- WhatsApp Delivery: Reminders go straight to the patient's WhatsApp, so nobody has to dial a number.
- Records & Tooth Chart: Visit and treatment history, tooth chart, prescriptions and payments are all on the patient's record.
- Replies Come Back to You: When a patient replies on WhatsApp, it shows up under “Replies Waiting” for your staff to act on.
How Automated Recalls Work
No extra work for your front desk. Follow-ups run straight from your standard chairside workflow.
Record the Treatment
When you add the visit, pick the treatment done (e.g. Scaling / Cleaning, Filling, RCT, Extraction) and tap the teeth treated on the tooth chart.
Recall Date Sets Automatically
SmartDentist sets the recall date using the interval your clinic has set for that treatment type. Each treatment starts with a suggested interval that you can change.
Patient Is Reminded on WhatsApp
A WhatsApp reminder goes out the day before the due date and a follow-up the day after. If an appointment time is set, another goes out 2 hours before it. Patient replies show up for your staff under “Replies Waiting”.
Features Built For Dental Clinics
For dentists and dental clinics, from a single clinic to several branches.
Automatic WhatsApp Recall Reminders
Every treatment type has its own recall interval, set by your clinic. When a patient is due, the WhatsApp reminder goes out on its own, with no follow-up list to maintain.
Three Reminders, Not Just One
A reminder the day before the due date, one 2 hours before the appointment time (when a time is set), and a follow-up the day after.
Patient Replies Reach Your Staff
When a patient replies on WhatsApp, the reply appears on your Today page under “Replies Waiting”, so staff can call back or book the visit.
Do Not Disturb, Per Patient
Turn on Do Not Disturb for any patient who doesn't want messages, and SmartDentist won't send them WhatsApp reminders or messages.
FDI Tooth Chart, Adult & Child
Tap the teeth treated on an FDI-numbered tooth chart. Children get a milk-teeth chart. The selected teeth are saved with the visit and the prescription.
Patient Records & Medical History
Visit and treatment history in one place. Medical history (diabetes, hypertension, allergies and more) is entered once and carried onto prescriptions, and allergies are flagged in red on the patient's page.
Appointments, Walk-ins & Check-in
Book appointments ahead or add walk-ins, record vitals and chief complaint at check-in, and see who is waiting, in the chair or done. Mark no-shows in one step.
Prescriptions on Your Letterhead
Print prescriptions on your own clinic letterhead with your logo, address and timings, or send them to the patient as a PDF on WhatsApp.
Your Medicine List, Your Dosages
Keep your clinic's own medicine list with your usual dosage and duration. They fill in automatically when you prescribe.
Billing & Balance Due
Record the fee and any discount per visit, take payments by cash, UPI, card or bank transfer, and see what each patient has paid and still owes.
Multi-Branch, Owner & Receptionist Logins
Run several branches from one account. The clinic owner sees every branch; each receptionist sees only their own branch's patients.
Recall Report
See how many reminders were sent, delivered and replied to, how many patients came back, and how much was collected from those return visits.
See SmartDentist In Action For Your Clinic
Request a demo and we'll show you how WhatsApp recall reminders, prescriptions, the tooth chart and billing work for your clinic.
Request a Demo
Fill out this form and our team will get in touch shortly.
Frequently Asked Questions
Everything you need to know about setting up SmartDentist for your clinic.
How does the automated WhatsApp recall reminder work?
When you record a treatment for a patient (like Scaling, RCT, Extraction, or Ortho), SmartDentist sets the recall date using the recall interval your clinic has set for that treatment type. The patient gets a WhatsApp reminder the day before the due date and a follow-up the day after, plus one 2 hours before the appointment if a time is set, without your staff having to dial a single number. If the patient replies, the reply appears under “Replies Waiting”.
Do I need to install any heavy software or buy new computers?
No! SmartDentist runs 100% in your web browser. You can access it on your existing clinic laptop, desktop, tablet, or smartphone. There are zero installation files or complicated server setups.
Can my receptionist use it too?
Yes. There are two kinds of login: the clinic owner, who sees every branch, and receptionists, who each see only their own branch's patients. Receptionists can register patients, book appointments, check patients in and record payments. Settings and the recall report are for the owner only.
Can we set our own recall intervals?
Yes. Each treatment type has its own recall interval in days, which you can change in Settings. New clinics start with suggested intervals (for example 180 days after scaling, 7 days after an extraction), and you can add your own treatment types. Reminders are sent in English using a WhatsApp message template approved by Meta.
Is our patient data safe and confidential?
Your data is stored in a cloud database that is encrypted in transit and at rest. Database access rules mean each clinic can only see its own records, and receptionists only their own branch's patients. A patient's name and number are sent to WhatsApp only to deliver that patient's messages.